CoGDEM values your privacy and only uses personal information for improving our website and contacting you with information about CoGDEM. If you wish to know more about how we protect your privacy, please contact us at You can retract your permission for us to store your personal information at any time.

We collect your personal information as data

We collect personal information when you visit the CoGDEM website, attend CoGDEM meetings, email us, reach us through social media, join as a member or fill in any CoGDEM contact form.

What information we store

We collect and may store your name, email address and preferences, business address and information, phone number and other addresses, and social media usernames if you reached us this way. We may also collect your IP address, geographical information, browser information and details from your website visit, using cookies.

Why we store this information

We collect information about your website visit to our website in order to improve our online services and to provide you with what we believe is relevant information. We also use this information to meet our legal data obligations and to protect our website.

Who will see your personal information

CoGDEM will never sell your personal information to any third party.

We may share your information with trusted third party companies in order to provide you with CoGDEM services, but we will only provide the minimum required information for the companies to provide the required services. These companies include marketing companies for campaigns, website hosts, website analytics providers and social media platforms if you have specifically granted permission. We will also share information about fraudulent or potentially fraudulent activity where this is required by law.

Your personal information is secure

Your personal information must be secure. We ensure data security of your personal information by password protecting personal information on our CoGDEM database and restricting access only to individuals who require it. Our website has restricted access and is hosted on servers with best practice security and encryption.

We retain our members’ information

We only keep your data as long as necessary. We store your personal information while you are a CoGDEM member. Web usage and traffic information is held for 28 months and any personal website information older than 28 months is automatically deleted or anonymised.

Your data is processed within the EEA

If, in the future, any personal data is processed outside the European Economic Area (EEA), we will ensure that this data processor is fully GDPR compliant and your personal information is protected.

Your rights

Your personal data rights include the rights to:

  • access your personal information
  • access information about how we use your personal information
  • request correcting inaccurate or incomplete information
  • delete your personal information
  • submit a complaint to the ICO (Information Commissioner’s Office)

Questions, complaints and contact

you can contact us by email, phone or in writing If you have any questions or wish to exercise your rights concerning this privacy notice. See our contacts page for details.

This Privacy Policy may be updated periodically without notice. The last update was on 12 May, 2020.